Download samples of professional document drafts in word. Job description washington filmworks is now hiring a part time administrative assistant to work approximately 30 hours per week at our offices located in downtown seattle. While performing the duties of this job, the employee is frequently required to sit. Dec 01, 2017 human resources administrative assistant works in an office environment human resources administrative assistant usually works a standard 35hour work week, however, the ability to work flexible hours may be required. Administrative training, including typing, filing, and telephone skills one to two years office experience with organizational and communication skills must have good working knowledge of microsoft office applications, especially word, excel, powerpoint, and outlook. Administrative assistant will perform general secretarial and clerical duties by ensuring efficient, smooth operation of the unit. We have an opening for a halftime administrative assistant to help manage our day to day operations. Administrative assistants are responsible for providing different kinds of administrative support to groups and people in business enterprises. High school diploma or equivalent to about 12 years of schooling preferred. This job description is intended to describe the general nature of the work being performed and is not intended to be a complete list of all duties and responsibilities. This administrative assistant job description sample can assist you in creating a job advertisement that will help find qualified applicants.
Keep the structure and format and just insert your specific duties and requirements. Administrative assistant job description job description examples. If youre hiring an administrative assistant, you can offer a detailed job description to ensure you attract the most qualified candidates. Our goal is to work directly with our retailers to incorporate financing and insurance into a total. Office administrator page 2 once approved, purchase the product, advise the customer of the estimated delivery date with a notification to the technician setup a ticket on the purchasing board in connectwise check in product once it is received and send notice to service dept. Administrative assistant responsibilities and duties. Make sure to add requirements, benefits, and perks specific to the role and your company. Job description position title administrative assistant.
In general, the tasks of administrative assistants are common, but the assignments may vary depending on the field of employment. Works as a liaison between the brm and other internal employees. Full job description and qualifications below schedule. This is an entry level, nonsecretarial, administrative position, involving routine administrative work of limited scope and responsibility, but including coordinating. The executive assistant will interact with staff at all levels in a fast paced environment. Under the direct supervision of the vice president of facilities and risk management, the administrative assistant provides administrative, clerical and project support to the facilities and risk management unit. High school diploma or equivalent to about 12 years of schooling. Senior administrative assistant job description category. Customize this job description sample to post on job boards. If your job description is straightforward and simple, youll attract many strong administrative assistant candidates.
Church secretaryadministrative assistant job description hours. Administrative assistant job description template talentlyft. The childrens administrative assistant is responsible for assisting the childrens ministry director with planning and organizing the needs of the ministry. Administrative assistant duties and responsibilities list. Perform a variety of clerical and secretarial duties to relieve the principal of administrative and clerical detail. Administrative assistants provide support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that. Provides general office support for a variety of clerical activities and tasks including answering incoming calls, managing the reception area, mail, requisitioning supplies, organizing office communication and activities on. Administrative assistant job description duties and. Best resume samples showcase, besides a high school diploma, postsecondary studies and various qualifications, depending on the industry the candidate wants to work in. Provides general office support for a variety of clerical activities and tasks including answering incoming calls, managing the reception area, mail, requisitioning supplies, organizing office communication and activities on a daytoday basis. Supports managers and employees through a variety of tasks related to organization and communication. Hr administrative assistant job description template. Job description administrative assistant page 2 of 3 compose, prepare and verify accuracy and legality of a variety of materials which may include correspondence, minutes, reports, contracts, lists, forms, notices, memoranda and other documents. Supervising daytoday operations of the administrative department and staff members.
Administrative assistant school districts distinguishing. Administrative assistant job description template workable. Provides administrative support for the associate dean for student affairs and admissions and related assistant deans and directors, as directed by the associate dean. Extensive experience supporting attorneys, executives, as well as offices as a whole. Executive assistant to the senior pastor position ebenezer baptist church 407 auburn avenue, ne atlanta, ga 30312 executive assistant to the senior pastor general responsibility statement. Summer hours june to midaugust tend to be shorter and times around christmas and the lent season longer. As duties and responsibilities of this post change and develop, it is expected that support staff will need to take on other tasks in keeping with the job description. Providing support with skill and professionalism this role will include a wide variety of administrative.
Executive assistant job description sample template free. Intermittent travel will be required to liaise with employees in other office locations, to attend meetings. Administrative assistant agquest financial services, inc. Administrative assistant job postings may also be listed under administrative specialist or administrative coordinator. The responsibilities and duties section is the most important part of the job description.
Administrative assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. This free executive assistant job description sample template can help you attract an innovative and experienced executive assistant to your company. Administrative assistant job description template word. Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
These may include performing tasks by utilizing common computer applications, photocopying, making and receiving calls, and handling requests from guests. Administrative assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The term administrative assistant could sometimes be a formal title, or a general description of an employees job in an office. It is customizable and ready to post to job boards. This job description is not a comprehensive listing and is subject to change at any time and will include other tasks and duties as assigned.
Administrative assistant job description betterteam. Administrative assistant job description glassdoor. Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. The administrative assistant part time is responsible for providing administrative support to the building our future partnership to assist with and facilitate progress towards building our future goals. The employee must occasionally lift andor move up to 50 pounds. Known for a superior ability to organize schedules, make travel arrangements, and maintain a rigid filing system. Administrative assistant job description and duties. Purpose and summary under the direction of the district child welfare service manager, the administrative assistant will perform general secretarial and clerical duties by ensuring efficient, smooth operation of the unit.
Human resources administrative assistant works in an office environment human resources administrative assistant usually works a standard 35hour work week, however, the ability to work flexible hours may be required. Requires excellent communication and interpersonal skills and ability to. Office assistant definition under direct supervision, performs a variety of routine clerical, reception, and office support functions. With this kind of impact, its no wonder that 75 percent of managers told that same survey the responsibilities of administrative assistants have increased in the past five years. Administrative assistant job description example, duties. Administrative assistant job description prosperity indiana. A recent survey of more than 600 managers in the u. This hr administrative assistant job description template includes the list of most important hr administrative assistant s duties and responsibilities. Organizing and scheduling appointments with admin software. Provide full admin support to the team and department perform dataentry, documentation, printing and filling duties maintain a proper and user friendly filling and document control system for recording and tracking of all documents. Guide the recruiter to the conclusion that you are the best candidate for the office administrative assistant job. Provides secretarial and administrative support to the general manager, assistant general manager and assistant. Daytoday life as an administrative assistant includes coordinating. Directly responsible to appropriate department administrator.
Ultimately, the administrative manager is responsible for assuring that the organization has the administrative support necessary to conduct its business and fulfill its mission. Page 1 of 3 job description district administrative assistant. Answers phone calls, schedules meetings and supports visitors. Sacramento county office of education job description classification title. The job description reflects the present requirements of the post. Responsibilities include basic bookkeeping, event support, database management and general office support. Administration support and administrative assistance are key to the efficient operation of a unit, department or company. Learn school organization, operations, policies and objectives. This post involves work outside normal working hours in the evenings during the week and weekends and the post holder will be required to work during school holidays. These may include performing tasks by utilizing common computer applications, photocopying, making and receiving calls, and handling requests from guests, colleagues and trade contacts. Hr administrative assistant job description template talentlyft. The job description sample of the administrative assistant below consists of major duties, tasks, and responsibilities most employers would want employees working in this position to carry out. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and email, making reservations or travel arrangements, and generally being a helpful.
Provide full admin support to the team and department perform dataentry, documentation, printing and filling duties maintain a proper and user friendly filling and document control system for recording and tracking of all documents support the officers in daily admin roles and to keep. While performing the duties of this job, the employee is regularly required to talk or hear. This requires the person to be able to work well in a team environment and provide support to other administrative assistants or managers during down time or. The administrative assistant will be responsible for ensuring the efficiency and smooth operations for the vice president and the unit. Learn about the education and preparation needed to become an administrative assistant. We are looking for a responsible administrative assistant to perform a variety of administrative and clerical tasks.
Provide regular clerical and administrative support to the executive director and senior staff, as necessary. This requires the person to be able to work well in a team environment and provide support to other administrative. Senior administrative assistant job description texas southmost college revised 7122012 page 3 of 3 accommodations may be made to enable individuals with disabilities to perform the essential functions. Reporting directly to a vp, faculty dean, or director of schoolwide or universitywide department, works independently performing a wide range of complex and confidential administrative and clerical support duties. Understands and adheres to the values, mission and visionof the college of medicine and roseman university of health sciences. Office administrative assistant resume samples velvet jobs. Administrative assistants perform general clerical tasks, generally on behalf of a leader in the organization. Management may revise, rescind or modify any portion of this job description at any time. Since the duties of these office professionals can widely vary, youll want to offer them as clear a picture of their responsibilities as possible. Provides administrative support to ensure efficient operation of office. This position performs a full range of administrative duties and responsibilities in order to support various departments in the nursing division in such areas as budget, finanance, personnel and data processing.
Office assistant job description sample readytouse pdf. Church secretaryadministrative assistant job description. We make the hiring process one step easier by giving you a template to simply post to our site. Its important to provide job seekers with information about company values and expectations, and the impact of this specific role. Monday thursday 18 hoursweek depending on church programs and events. Nov 06, 2019 administrative assistants should also inform clients of appointments or pass the instructions or messages from the supervisors.
Administrative assistant job description reliance staffing. The administrative assistant will provide a full range of support services for the office and the executive director to facilitate the efficient operation of the organization. You can find more information about the administrative assistant job at administrative assistant job description part 2. Administrative assistant reports to the associate executive director and supports the prosperity indiana staff with tasks that build the capacity of. Job description operations administrative assistant.
Today well be picking apart actual job posts from companies advertising for an admin assistant position. Administrative assistant job description job description. Hiring, training, and evaluating employees, taking corrective action when necessary. Interpret, apply and explain laws, codes, rules, regulations, policies and procedures. Feel free to revise this job description to meet your requirements. For the third line, add what responsibilities you are most proficient with, making sure to include the key responsibilities that are in the job descriptions you are applying for. Use it to save time, attract qualified candidates and hire best employees.
We are looking for a master multitasker with excellent communication skills and an upbeat attitude. Sample job description, tasks, duties, and responsibilities for the post of administrative assistant. Handle administrative requests and queries from senior managers. Perform a wide variety of clerical and secretarial duties to organize, coordinate and schedule school office activities, assist the administration in. Firms, small and large, require someone to handle general responsibilities that keep them up and running. The executive assistant will be responsible for handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. Administrative assistant resumes need to highlight strong interpersonal skills, accuracy, attention to details, proactivity and computer literacy. The administrative assistant job description can differ from company to company but these are the typical duties and responsibilities of the administrative assistant job. Reporting directly to the president and ceo, the executive assistant provides executive support in a oneonone working relationship. Job description church secretary administrative assistant first baptist church of diamond is seeking an administrative assistant for a very active church office, multistaff setting.
Administrative assistant job description template 10. Responsible for confidential and time sensitive material. Executive assistant to the president and ceo job description. Executive administrative assistant as the executive administrative assistant you will provide nearly invisible support to the ceo and coo, acting with little supervision, anticipating needs while managing the day. The incumbent is responsible for the daytoday operations of the office of the senior pastor. Admin assistant duties and responsibilities will differ according to the working environment and department the position is situated in. Senior administrative assistant with 10 years in the law and professional services industries. Microsoft word job description administrative assistant. Learn how to write an administrative assistant job description using our template. This a 20 hour per week position, monday through friday during daytime hours.
Office assistant job description this office assistant job description sample covers the key qualifications, duties and responsibilities of an office assistant and its easy to customize for your company when hiring for admin positions. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and who the job reports to. This administrative assistant job description template is optimized with responsibilities. Perform and supervise general office activities, such as greeting visitors, filing.
Learn more about the different administrative assistant roles and responsibilities with the admin assistant job description sample above. Job description church secretary administrative assistant. Administrative assistant job description reporting relationships administrative assistant reports to the school director under the direction of the general school director qualifications education. Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like ms excel and office equipment. Get a quick view of the requirements as well as details about job duties and specializations to find out if. Administrative assistant responsibilities and duties the responsibilities and duties section is the most important part of the job description. The administrative assistant will provide crossfunctional support during periods of heavier activity. This administrative assistant job description template includes the list of most important administrative assistant s duties and responsibilities. Do you want your company to celebrate administrative professionals week or mourn it. This administrative assistant job description along with responsibilities and duties, key competencies, career scope, work environment, education and experience, and salary information will help you decide if youre fit for the job or not, and tailor your resume to employers requirements.